In this episode I am demonstrate how to add an e-mail account in Outlook 2016.
For this purpose I have used my laptop with Windows 10 Creator, a Home Office 365 subscription which allows me to use Outlook 2016 and other Office products with other 5 users of my family. As a screen reader I have used Jaws 16 and the account was a Yahoo one.
Because Outlook provides two ways to set up an e-mail account, one automatic, in one way, and the other one a manual set up where you have to know and add the correct mail server information as:
- incoming e-mail server
- outgoing mail server
- port numbers
- type of e-mail encryption connection
- mail server require or not authentication.
So, I describe below what you need to do as a screen reader user in order to set up correctly your account.
When you press enter Outlook is opened and the focus jump straight in your inbox folder, where we need to be in order to make the next step.
Also, you can use alt Q in order to reach the same feature introduced in Outlook 2016, and called Tell me.
This edit box allows you to type the name of any option or feature of Outlook in case you are not sure where that option is placed into the menu. For example, type signature if you don’t know where to go to set up an e-mail signature, or type font size if you wish to change the font size, and so on.
a. email account
b. manual server configuration.
For the first option you can use e-mail accounts as gmail, yahoo, hotmail, etc.
For the second one the self hosted e-mail accounts as email@example.com or any other e-mail account as long you know the details mentioned above.
In my audio demonstration the first option has failed with the yahoo e-mail account, therefore I have used the second one trying the manual configuration.
I have mentioned in the wizard my name, my e-mail address in full, my password, and incoming and outgoing mail servers which for Yahoo are map,mail.yahoo.com and smtp.mail.yahoo.com and I have pressed tab till I reached more settings button.
Under the outgoing mail server I have ticked the check box for the option my outgoing mail server requires authentication. In the advanced setting I have to change the encryption connection for incoming and outgoing mail servers to SSL/TLS and the port numbers in 993 and 465. I have navigated to OK button with tab and pressed enter.
One of the issues what I have encountered during adding an account is with the wrong passwords. If a wrong password is introduced during the set up and the wizard try to connect to the mail server, Outlook is freezing completely and some time the Jaws either, So, I have strongly recommend to double check your e-mail credentials first, going on the web interface in order to be sure the password works properly.
Learn more about this process listening the podcast below.
If you have encountered other issues, or if you have other tips for this task let us know about them at the comments form below.